Is it time for the UK to smarten up its working practices?

July 30, 2008

Once again I’m really lucky to be able to share my blog with Professor Ivan Robertson, I hope you enjoy his post!

Professor Ivan Robertson

A new report by CIPD on Smart Working set me thinking about the big changes that are taking place in our workplaces. In particular, which ones are important, which are not? For example, globalisation and the latest technology are generally seen as good things, but they also mean that many people have to work long and unsociable hours to communicate with customers or colleagues in other countries.

In their report, the CIPD authors focus on several key areas which can drive smarter ways of working, such as job redesign and high performance work practices. They describe smart working as:

“An approach to organising work that aims to drive efficiency and effectiveness in achieving job outcomes through a combination of flexibility, autonomy and collaboration, in parallel with optimising tools and working environments for employees”.

According to the report the kinds of things that exemplify smart working include more flexible working practices (such as home-working and tele-working), increased autonomy and empowerment for employees, greater latitude in decision-making and more participation for employees. The report also makes it very clear that there is no single or simple collection of changes that move organisations smoothly towards smarter working practices.

So, we’d all probably agree that these are generally good things to be aiming for, but when we look around the workplace what should we make of new ways of working such as tele-working, empowerment and flexible working?  Things are definitely changing, but maybe not as quickly as elsewhere. The Equal Opportunities Commission recently accused British companies of being among the least successful businesses in Europe in terms of flexible working practices and a study that they released last year showed that just 20 per cent of UK employers allowed workers to tele-work, compared with about 40 per cent in Germany, Sweden and Denmark. And apparently, flexi-time is available at only about 48 per cent of UK companies, compared with 90 per cent of German and Swedish employers. So maybe we haven’t come as far as we thought!

If we are lagging behind in terms of important changes in the workplace – that may help to explain the “productivity gap” between the UK and many other developed countries and also why the UK consistently is ranked low in worldwide and European Happiness Indices.

To find out more about the CIPD report go to: http://www.cipd.co.uk/subjects/corpstrtgy/orgdevelmt/_smrtwrkgri.htm


Control in support’s clothing

July 2, 2008

One again I have the pleasure of sharing my blog with my good friend and colleauge Gordon Tinline who is a Director at my University spin off company Robertson Cooper - I hope you find Gordon’s post of interest and as always I welcome your comments!

Understanding how to balance Control and Support is critical for managing pressure and maintaining a sense of well-being – indeed, both are acknowledged in the Health and Safety Executive’s Management Standards for Work-Related Stress.  Research shows that when work demands are high the difference between the highest and the lowest levels of performance is largely predicted by perceptions of control and the extent to which employees feel supported. 

However, it seems to me that there is quite a difficult balance to strike between these elements. This is because performance outcomes are influenced by multiple factors – including your line manager’s behaviour, your behaviour and the context you are operating in.

I’ve recently been working with a team of professional footballers at the very highest level of the game. They encounter a version of this issue as they try to maintain control over the direction of their careers when surrounded by agents and other advisers who present themselves as essential sources of support.  The risk here is that an over-reliance on these sources of support turns the puppeteer into the puppet – the result is that situations where agents end up exerting a controlling influence over the player are commonplace. This is understandably frustrating for many football managers, who are keen to educate young players to be able to make good judgements about when to exert control and when to draw on their support network.

There are obvious parallels here with the workplace situation – we need to be given enough space and autonomy to do our best work, but at the same time we need to know that we are not alone and can call on our manager / organisation for support when we need it.
 
Over-reliance on support means losing control. The solution lies in understanding where you need to exert control and where you need to seek the advice of others with more knowledge of a particular area - or whom you trust as truly having your best interests at heart. You are at the centre of the axis and to get the balance right you have to make good judgements about what you need as you go through your career.

Gordon Tinline


Guest Blog Spot: Should I stay or should I go? New insights into how to create loyalty and boost staff retention

February 19, 2008

This week, I’m really pleased to be able to share the blog with my colleague and good friend Professor Ivan Robertson, Managing Director of Robertson Cooper and Professor of Organisational Psychology at the University of Leeds. He is a leading figure in the areas of personality assessment, recruitment, retention and well-being. Over to you Ivan….

Ivan

Employers never like losing their most valued employees, but this will always happen to some extent because it’s actually the best (and worst) performers who are most likely to leave organisations. In fact, research shows that it is those in the middle range of performance who tend to have the longest tenures, but the most successful organisations actively invest in extending this trend to their best performers.

They do this because of the cost of losing good staff, but it seems that staff retention is becoming an increasingly difficult trick to pull off. The latest CIPD survey showed that the number of employers reporting retention difficulties has risen from 69% in 2005 to 78% in 2006 (which included a staggering 83% reported by private sector businesses). My estimate, based on CIPD data, is that it costs organisations at least £8,000 for each productive employee who leaves – other, less conservative, estimates have put this figure at over £20,000!

The CIPD survey reported that the most common reasons for leaving jobs were career development (including lack of promotion) and pay. This suggests that improving people’s career prospects (e.g. through promotion) would be one way of holding on to people. But not all of the research supports this idea - with at least two studies suggesting that promotions may, in fact, lead to higher turnover. It seems that people who move up the organisation more quickly are more likely to leave and that this effect is, in fact, more pronounced for poorer performers.

Of course not all employers want to increase employee retention, some are happy with their current situation – with a minority (10%) actually wishing to increase turnover. Regardless of how happy an organisation might be with current turnover rates, it’s important to be able to establish a trend whereby good performers stay and poor ones leave. Achieving this requires relatively high levels of performance management so that organisations know who the good and poor performers are. But this is not the full story.

After career development and pay, the most frequent reasons for people leaving cited by the CIPD were lack of support from their manager and stress. And just as in the case of performance management, line managers are therefore highlighted as key ‘operators’ of an effective retention strategy. So, investing in line manager skill development is usually seen as a priority for the most successful businesses.

All employees – whatever level – derive motivation from having a strong sense of purpose and feeling good about coming to work every day. The relevance of this conclusion is inescapable for all organisations that compete in the war for talent: When people are engaged in activities that bring them pleasure, activities which have a clear and relevant purpose, they are unlikely to actively choose to stop doing them!

Professor Ivan Robertson